A Quick Guide on How to Register Your Special Purpose Machine (SPM)


STEP 1: HEAD OFFICE or ACCOUNT ENROLMENT for ELECTRONIC ACCREDITATION & REGISTRATION (eAccReg) ONLINE ACCESS


  • Go to BIR Website http://www.bir.gov.ph/ and click:


  • To have your Username /Password Credentials, register /enrol online your Head Officeor “Account” as user. Please refer to sample screenshot below. For first-time users,leave “Username” and “Password” blank. Go directly to and click “Enroll User”.


  • Upon clicking “Enroll User”, the system will automatically proceed to the “Application for Account Enrolment” page as shown below.

NOTE:

1) In the online application, PLEASE TICK/SELECT “TAXPAYER” under the field “Taxpayer Profile”. Please DO NOT SELECT “SUPPLIER/PSEUDO-SUPPLIER”.


2) Under “Taxpayer Classification”, if Taxpayer is an individual/single proprietor, tick “INDIVIDUAL”; if a company, select “NON-INDIVIDUAL”.


3) Please ensure that you have a copy of the Head Office’s / Taxpayer’s BIR CERTIFICATE OF REGISTRATION / COR (BIR FORM 2303) with you when you are doing actual online application. Make sure that the details in the said COR BIR Form 2303 are THE SAME as what you will input online.


4) In the “Authorized User” fields, please input details of the employee you will authorize/designate to use the online system.

  • Wait for BIR’s email saying “You have successfully submitted your application for Account Enrolment” with “Transaction Number ___________”. Kindly note the issued Transaction Number. Please refer to Attachment A for a sample email.

  • Upon receipt of BIR’s e-mail, submit the following documents to LTAD or LTDO or RDO within three (3) working days.

a. “Application Letter” (refer to Attachment B) for Head Office/Account Enrolment. Attachments to this letter are: Annex A-Sworn Statement and the BIR Authorized User Form or Authorization Letter.


b. “Annex A - Sworn Statement ” (see Attachment C) -


c. “BIR Authorized User Form” or “Authorization Letter”(see Attachment D) – Taxpayer should authorize a designated user of the system, whose Username, First Name, Middle Name, Last Name and Email Address are indicated in the Authorized User Form/Authorization Letter. For companies, the authorized user can be someone from the Finance Department or any employee the company will designate. This form should be signed by the President/Owner of the Company and notarized.


d. Head Office/Taxpayer Current Annual Registration Fee (BIR Form 0605)


e. Head Office/Taxpayer BIR Certificate of Registration (COR) – BIR Form 2303


f. Securities & Exchange Commission (SEC) Certificate of Registration


g. Photocopies of two (2) Valid IDs - company ID & another valid ID - with photo &

signature of:


1. authorized signatory (President or Owner)

2. authorized user/representative


NOTE :

1) The above documents should be submitted as follows:

a. NCR Large Taxpayers - Submit to Large Taxpayer Assistance Division (LTAD), BIR Head Office;

b. Provincial Large Taxpayers – Large Taxpayer Division Office (LTDO);

c. For Non-Large Taxpayers - BIR-Revenue District Office (RDO) concerned.


2) Failure to submit requirements within three (3 ) working days from receipt of the

email notice will forfeit online account application. You will have to apply again

online.


  • Wait for another e-mail from BIR LTAD/ LTDO/RDO saying “your application for account enrolment has been approved with Transaction Number _______. You may now access your account via https://pilot_eaccreg....” Kindly note the issued Transaction Number. (see Attachment E)

  • Upon receipt of second email, you may now proceed with online “Branch Application” (2nd Major Step).

STEP 2: BRANCH APPLICATION / ENROLMENT


  • Log-in using your username and password.

  • To apply for a branch, click “Account Settings” then “Add Branch”.

  • Encode the details like Branch Code, Business Name and Business Address found on the Branch’s BIR Certificate of Registration (COR). Then click Submit. A window will then appear indicating Transaction Number. Please note down the issued “Transaction Number” per Branch. An email will also be received confirming your application.


NOTE: Please ensure that you have a copy of the Branch’s BIR CERTIFICATE OF REGISTRATION / COR (BIR FORM 2303) with you when you are doing actual Branch online application. Make sure that the details in the said Branch COR BIR Form 2303 are THE SAME as what you will input online.


  • Within 3 working days from receipt of BIR’s email, submit the following documents to LTAD or LTDO or RDO:


a. “Application Letter” for Branch Enrolment – Same wordings as Attachment B but with different Attachments (Annex A-Sworn Statement and List of Branches).


b. “Annex A - Sworn Statement ” – Same wordings as Attachment C but with an added “That” Clause (2nd to the last “That” Clause) saying “That the Bills Payment Machines are deployed to <Name of Company> Branches (see attached list).”


c. “List of Branches ” with the following information: Branch Code; Branch Name; Address; and Transaction Number Issued.


d. Photocopy of previously submitted Account Enrolment Application Letter


e. Photocopy of previously submitted Authorized User Form


f. Photocopies of two (2) Valid IDs - company ID & another valid ID - with photo &

signature of:


1. authorized signatory (President or Owner)

2. authorized user/representative


NOTE: Failure to submit requirements within three (3 ) working days from

receipt of the email notice will forfeit online branch application. You will have

to apply again online.


STEP 3: HEAD OFFICE or ACCOUNT ENROLMENT for ELECTRONIC ACCREDITATION & REGISTRATION (eAccReg) ONLINE ACCESS


  • For SPM permit application: Click Registration for Permit to Use, then Encode Application.


  • Fill-in the required details, then click Add Machine:

NOTE: Please be ready with your PC/machine serial number / brand /model information when you do this particular step. For branded PCs, the serial number is at the back of the CPUs; while for cloned PCs, the serial numbers are found on the hard drive inside the CPUs. Here are steps that your IT/assigned personnel can follow to get the hard drive serial number inside the CPU without disassembling/dismantling the CPU:


1.) Copy file in c:\

2.) Run Command Prompt:

3.) Type diskid32.exe


Sample:



Confirmation of Registration

Sample of SPM Permit Generated from the System

Fill out the IT Technical Support form for verification and confirmation and send to business.solutions@da5.com.ph



DOWNLOAD THE PDF VERSION OF THE WHOLE PROCEDURE HERE


SOURCE: https://www.bir.gov.ph

559 views
LINKS
ABOUT

customercare@courtesypoint.com

Tel: +632 7751 0187

Fax: +632 7751 0248

Unit 603, The Peak Tower, 107 L.P. Leviste St., Salcedo Village, Bel-Air, Makati City, Philippines 1227

SOCIAL
  • LinkedIn Social Icon
  • Facebook Social Icon

© 2019 by Courtesy Point Technologies, Inc.